Privacy Policy

1) Introduction and contact details of the controller

1.1 We are pleased that you are visiting our website and thank you for your interest. Below, we inform you about how your personal data is handled when you use our website. Personal data means all data by which you can be personally identified.

1.2 The controller responsible for data processing on this website within the meaning of the General Data Protection Regulation (GDPR) is isi-sys GmbH, Wasserweg 8, 34131 Kassel, Germany, Tel.: +49 (0)561 739798–0, Fax: +49 (0)561 739798–1, Email: info@isi-sys.com. The controller responsible for the processing of personal data is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data.

2) Data collection when visiting our website

2.1 When you use our website purely for informational purposes, i.e. if you do not register or otherwise transmit information to us, we only collect the data that your browser transmits to the page server, so-called “server log files”. When you access our website, we collect the following data, which is technically necessary for us to display the website to you:

Our website visited
Date and time of access
Amount of data sent in bytes
Source/referrer from which you came to the page
Browser used
Operating system used
IP address used, where applicable in anonymized form

Processing is carried out pursuant to Art. 6(1)(f) GDPR on the basis of our legitimate interest in improving the stability and functionality of our website. The data is not passed on or used in any other way. However, we reserve the right to subsequently review the server log files if there are specific indications of unlawful use.

2.2 For security reasons and to protect the transmission of personal data and other confidential content, such as orders or inquiries addressed to the controller, this website uses SSL or TLS encryption. You can recognize an encrypted connection by the character string “https://” and the lock symbol in your browser bar.

3) Cookies

To make visiting our website attractive and to enable the use of certain functions, we use cookies, i.e. small text files that are stored on your device. Some of these cookies are automatically deleted after you close your browser, so-called “session cookies”; others remain on your device for a longer period and allow page settings to be saved, so-called “persistent cookies”. In the latter case, you can find the storage duration in the overview of the cookie settings of your web browser.

If individual cookies used by us also process personal data, processing is carried out pursuant to Art. 6(1)(b) GDPR either for the performance of a contract, pursuant to Art. 6(1)(a) GDPR in the case of consent having been given, or pursuant to Art. 6(1)(f) GDPR to safeguard our legitimate interests in the best possible functionality of the website and a customer-friendly and effective design of the website visit.

You can configure your browser so that you are informed about the setting of cookies and decide individually whether to accept them, or so that you exclude the acceptance of cookies in certain cases or in general.

Please note that if cookies are not accepted, the functionality of our website may be limited.

4) Contacting us

When you contact us, for example via contact form or email, personal data is collected. The data collected when using a contact form can be seen from the respective contact form. This data is stored and used exclusively for the purpose of responding to your inquiry or for contacting you and the related technical administration.

The legal basis for processing this data is our legitimate interest in responding to your inquiry pursuant to Art. 6(1)(f) GDPR. If your contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6(1)(b) GDPR. Your data will be deleted once your inquiry has been fully processed. This is the case when it can be inferred from the circumstances that the matter in question has been conclusively clarified and provided that there are no statutory retention obligations to the contrary.

5) Web analytics services

Google Analytics 4

This website uses Google Analytics 4, a web analytics service provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”), which enables an analysis of your use of our website.

By default, when you visit the website, Google Analytics 4 sets cookies, which are stored on your device as small text elements and collect certain information. This information also includes your IP address, which is, however, shortened by Google by the final digits in order to exclude direct personal identification.

The information is transferred to Google servers and further processed there. Transfers to Google LLC, based in the USA, are also possible.

Google uses the information collected on our behalf to evaluate your use of the website, to compile reports on website activity for us, and to provide other services relating to website use and internet use. The IP address transmitted by your browser within the scope of Google Analytics and shortened will not be merged with other Google data. The data collected within the scope of the use of Google Analytics 4 is stored for a period of two months and then deleted.

All processing described above, in particular the setting of cookies on the device used, takes place only if you have given us your express consent pursuant to Art. 6(1)(a) GDPR.
Without your consent, Google Analytics 4 will not be used during your visit to the site. You may withdraw your consent at any time with effect for the future. To exercise your right of withdrawal, please deactivate this service via the “cookie consent tool” provided on the website.

We have concluded a data processing agreement with Google, which ensures the protection of the data of our website visitors and prohibits unauthorized disclosure to third parties.

Further legal information on Google Analytics 4 can be found at https://business.safety.google/intl/de/privacy/, https://policies.google.com/privacy?hl=de&gl=de and at https://policies.google.com/technologies/partner-sites

Demographic features
Google Analytics 4 uses the special “demographic features” function and can use it to create statistics that make statements about the age, gender, and interests of website visitors. This is done by analyzing advertising and information from third-party providers. This allows target groups for marketing activities to be identified. However, the collected data cannot be assigned to a specific person and is deleted after being stored for a period of two months.

Google Signals
As an extension to Google Analytics 4, Google Signals may be used on this website to have cross-device reports created. If you have enabled personalized ads and linked your devices to your Google account, Google may, subject to your consent to the use of Google Analytics pursuant to Art. 6(1)(a) GDPR, analyze your usage behavior across devices and create database models, including for cross-device conversions. We do not receive any personal data from Google, only statistics. If you wish to stop cross-device analysis, you can disable the “Personalized advertising” function in the settings of your Google account. To do so, follow the instructions on this page: https://support.google.com/My-Ad-Center-Help/answer/12155764?hl=de
Further information on Google Signals can be found at the following link: https://support.google.com/analytics/answer/7532985?hl=de

UserIDs
As an extension to Google Analytics 4, the “UserIDs” function may be used on this website. If you have consented to the use of Google Analytics 4 pursuant to Art. 6(1)(a) GDPR, have created an account on this website, and log in to this account on various devices, your activities, including conversions, can be analyzed across devices.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which ensures compliance with the European level of data protection on the basis of an adequacy decision by the European Commission.

6) Website functionalities

6.1 YouTube

This website uses plugins for the display and playback of videos from the following provider: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data may also be transferred to: Google LLC, USA

When you access a page of our website that contains such a plugin, your browser establishes a direct connection to the provider’s servers, at the latest when video playback begins, in order to load the content. In this process, certain information, including your IP address, is transmitted to the provider.

If playback of embedded videos is started via the plugin, the provider also uses cookies to collect information about user behavior, create playback statistics, and prevent abusive behavior.

If you are logged into a user account with the provider during your visit to the site, your data will be directly associated with your account when you click on a video. If you do not want this association with your account, you must log out before activating the playback button.

All aforementioned processing, in particular the setting of cookies for reading information on the device used, takes place only if you have given us your express consent pursuant to Art. 6(1)(a) GDPR. You may withdraw consent given at any time with effect for the future by deactivating this service via the “cookie consent tool” provided on the website.

6.2 Applications for job vacancies by email

On our website, we advertise currently vacant positions in a separate section, for which interested parties can apply by email to the contact address provided.

Applicants must provide all personal data required for a well-founded assessment, including general information such as name, address, and contact options, as well as performance-related evidence and, where applicable, health-related information. Details regarding the application can be found in the job advertisement.

After receipt of the application by email, the data is stored and evaluated exclusively for the purpose of processing the application. If we have questions, we use either the applicant’s email address or telephone number. Processing is carried out on the basis of Art. 6(1)(b) GDPR, or Section 26(1) BDSG, within the meaning of which going through the application process is considered the initiation of an employment contract.

Where special categories of personal data within the meaning of Art. 9(1) GDPR, such as health data including information about severe disability status, are requested from applicants as part of the application process, processing is carried out pursuant to Art. 9(2)(b) GDPR so that we can exercise the rights arising from labor law and the law on social security and social protection and comply with our related obligations.

Cumulatively or alternatively, the processing of special categories of data may also be based on Art. 9(1)(h) GDPR if it is carried out for the purposes of preventive or occupational medicine, for assessing the applicant’s working capacity, for medical diagnosis, the provision of health or social care or treatment, or the management of health or social care systems and services.

If the applicant is not selected or if an applicant withdraws their application prematurely, the data transmitted by the applicant as well as all electronic correspondence, including the application email, will be deleted after corresponding notification at the latest after 6 months. This period is determined by our legitimate interest in answering any follow-up questions regarding the application and, where applicable, in being able to comply with our obligations to provide evidence under the regulations on equal treatment of applicants.

In the event of a successful application, the data provided will be processed on the basis of Art. 6(1)(b) GDPR, in the case of processing in Germany in conjunction with Section 26(1) BDSG, for the purpose of implementing the employment relationship.

6.3 Online applications via a form

On our website, we advertise currently vacant positions in a separate section, for which interested parties can apply via a corresponding form.

During submission of the form, applicant data is transmitted to us in encrypted form in accordance with the state of the art, stored by us, and evaluated exclusively for the purpose of processing the application. Processing is carried out on the basis of Art. 6(1)(b) GDPR, or Section 26(1) BDSG, within the meaning of which going through the application process is considered the initiation of an employment contract.

If the applicant is not selected or if an applicant withdraws their application prematurely, the data transmitted by form as well as all electronic correspondence, including the application email, will be deleted after corresponding notification at the latest after 6 months. This period is determined by our legitimate interest in answering any follow-up questions regarding the application and, where applicable, in being able to comply with our obligations to provide evidence under the regulations on equal treatment of applicants.

7) Tools and miscellaneous

Cookie consent tool

This website uses a so-called “cookie consent tool” to obtain effective user consent for cookies and cookie-based applications requiring consent. The “cookie consent tool” is displayed to users when they access the site in the form of an interactive user interface, on which consent for certain cookies and/or cookie-based applications can be given by ticking boxes. Through the use of the tool, all cookies/services requiring consent are loaded only if the respective user has given the corresponding consent by ticking the relevant boxes. This ensures that such cookies are set on the respective user’s device only if consent has been given.

The tool sets technically necessary cookies in order to store your cookie preferences. In principle, no personal user data is processed in this context.

If, in individual cases, personal data such as the IP address is nevertheless processed for the purpose of storing, assigning, or logging cookie settings, this is carried out pursuant to Art. 6(1)(f) GDPR on the basis of our legitimate interest in legally compliant, user-specific, and user-friendly consent management for cookies and thus in the legally compliant design of our website.

A further legal basis for processing is also Art. 6(1)(c) GDPR. As the controller, we are subject to the legal obligation to make the use of technically unnecessary cookies dependent on the respective user’s consent.

Where required, we have concluded a data processing agreement with the provider, which ensures the protection of the data of our website visitors and prohibits unauthorized disclosure to third parties.

Further information about the operator and the settings options of the cookie consent tool can be found directly in the corresponding user interface on our website.

8) Rights of the data subject

8.1 The applicable data protection law grants you the following data subject rights, rights of access and intervention, vis-à-vis the controller with regard to the processing of your personal data, whereby reference is made to the legal basis stated in each case for the respective requirements for exercising these rights:

Right of access pursuant to Art. 15 GDPR;
Right to rectification pursuant to Art. 16 GDPR;
Right to erasure pursuant to Art. 17 GDPR;
Right to restriction of processing pursuant to Art. 18 GDPR;
Right to notification pursuant to Art. 19 GDPR;
Right to data portability pursuant to Art. 20 GDPR;
Right to withdraw consents given pursuant to Art. 7(3) GDPR;
Right to lodge a complaint pursuant to Art. 77 GDPR.

8.2 RIGHT TO OBJECT

IF, IN THE CONTEXT OF A BALANCING OF INTERESTS, WE PROCESS YOUR PERSONAL DATA ON THE BASIS OF OUR OVERRIDING LEGITIMATE INTEREST, YOU HAVE THE RIGHT AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO OBJECT TO THIS PROCESSING WITH EFFECT FOR THE FUTURE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED. HOWEVER, FURTHER PROCESSING REMAINS RESERVED IF WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OUTWEIGH YOUR INTERESTS, FUNDAMENTAL RIGHTS, AND FUNDAMENTAL FREEDOMS, OR IF THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS.

IF YOUR PERSONAL DATA IS PROCESSED BY US FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING. YOU MAY EXERCISE THE OBJECTION AS DESCRIBED ABOVE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED FOR DIRECT MARKETING PURPOSES.

9) Duration of storage of personal data

The duration of storage of personal data is determined by the respective legal basis, the processing purpose, and, where applicable, additionally by the respective statutory retention period, for example retention periods under commercial and tax law.

When personal data is processed on the basis of express consent pursuant to Art. 6(1)(a) GDPR, the data concerned is stored until you withdraw your consent.

If statutory retention periods exist for data processed within the scope of legal or similar obligations on the basis of Art. 6(1)(b) GDPR, this data will be routinely deleted after expiry of the retention periods, provided that it is no longer required for contract performance or contract initiation and/or there is no continuing legitimate interest on our part in further storage.

When personal data is processed on the basis of Art. 6(1)(f) GDPR, this data is stored until you exercise your right to object pursuant to Art. 21(1) GDPR, unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights, and freedoms, or the processing serves the establishment, exercise, or defense of legal claims.

When personal data is processed for the purpose of direct marketing on the basis of Art. 6(1)(f) GDPR, this data is stored until you exercise your right to object pursuant to Art. 21(2) GDPR.

Unless otherwise stated in the other information in this declaration concerning specific processing situations, stored personal data will otherwise be deleted when it is no longer necessary for the purposes for which it was collected or otherwise processed.